Albany Yacht Club rents out its facilities for parties and other events. Rental must be made by a member of the club, but we’ve provided a calendar below, for friends of members interested in renting the facility, what dates and times are available.

About our Facilities

The AYC is part of the rich history of New York’s Capital District and the Hudson River. The Club enjoys a beautiful setting on the Hudson River overlooking the Rensselaer and Albany riverfronts. The Clubhouse features an air-conditioned and heated dining room/bar with a seating capacity of 100. Standing room at the bar will accommodate an additional 25 patrons. The bar area has multiple flat screen TV’s.  A full sound system, with Sirius radio,  is also available with microphone and speakers inside/outside the Clubhouse. AYC has a full-sized kitchen, patio, picnic tables and a large outdoor barbeque. The Clubhouse may be reserved at any time during the year, and food can be cooked onsite in our kitchen or brought in by a caterer.

Parking

AYC can accommodate approximately 70 cars during the boating season. On-site parking is somewhat limited from October 15 through May 15 when member boats are stored in and near the parking lot. Street parking is available at this time.

Reservation process

The Clubhouse must be reserved by an AYC Member. He/she is the official sponsor of the event and must be present for the entire affair. Requests for reservations are made through house Chairman. A non-refundable reservation and cleaning deposit is required to reserve the date for your event (see COST below).

The Clubhouse telephone number is (518) 465-9228. However, the AYC does not employ full time staff so it is best to contact any Officer for information and/or verification of the date requested to insure that it is available.

More information, along with rules, is available below to members when logged into this site.

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Sponsor Responsibilities

As indicated above, the sponsoring member must be in attendance for the duration of the event. He/she is responsible for the orderly conduct of event attendees and ensures that they exercise good judgment in the use of Club facilities and take adequate safety precautions while near or on the docks. The sponsoring member is also responsible for making sure the Clubhouse and grounds (if applicable) are cleaned when the event is over. Time frames may be negotiated with the House Chairman.

Cost

The Clubhouse can be rented for One Hundred and fifty Dollars ($150.00) per event Plus $30 if using the kitchen. An additional One Hundred Dollar ($100.00) reservation and cleaning deposit is also required. AYC will retain the reservation and cleaning deposit if the sponsor cancels unless the date is taken by another party or if the party fails to clean the Clubhouse and grounds (if appropriate) at the end of the event. Table cloths and napkins can be ordered through the Bar Chairman, or you can provide your own. If ordered through the Club, table cloths are $3.75 each and napkins are $ .75 each.

Beverage/Bar Availability

Beer, wine, soda and liquor are available for purchase from the AYC bar. A list of available beverages and pricing is available on request. Draft beer is not offered. With prior approval of the house Chairman, event sponsors may bring alcoholic beverages not stocked by the AYC such as specialty wines and/or champagne. A corking fee will be assessed for all products provided by the event sponsor and the drinks must be served by the AYC bartenders. Any unconsumed beverages provided by the event sponsor must be removed from the Club at the end of the event. Event participants are not allowed to bring or consume beverages not provided by AYC or the event sponsor anywhere on AYC property.
If you plan to use the AYC bar for your event, you will need one or more paid bartenders. As a rule of thumb, 1 bartender is needed for every 60 event participants. Event sponsors must make arrangements to pay the bartender(s) directly. Event sponsors are not permitted to serve as a bartender for the event they sponsor.

Other Considerations

  • Food may be brought in by the event sponsor or catered by a professional service. Full kitchen privileges will be allowed. Consult the House Chairman for a list of approved caterers. The member sponsor retains the services of a caterer directly. Caterers can use AYC’s kitchen facilities and are encouraged to bring their own utensils and serving supplies however a member must be present at all times the caterer is there. Caterers can use AYC’s utensils, plates, etc. with prior approval of the House Chairman. The sponsoring member is responsible to ensure that the caterer cleans and returns all AYC equipment and supplies used.
  • Entertainment, such as a band or DJ, may be set up in the dining room, bar area or outside on the patio.
  • Access to the Clubhouse in advance of the event for decorating purposes or kitchen preparations may be arranged with the House Chairman but member must be present.
  • Consistent with New York State Liquor Authority (SLA) laws, attendees under the age of 21 years are not allowed to drink alcoholic beverages on the Club grounds—NO EXCEPTIONS. The bartender will ask for proof of age.
  • While the AYC promotes the use of its facilities for family events and enjoyment, parents are asked to keep a watchful eye on young children to ensure that they don’t get hurt.

Making Reservations

To use the calendar below:

  1. Scroll through the months using the arrows in the upper right corner of the calendar.
  2. Click on the day that you would like to hold your event on. A list of hours available will appear below the calendar.
  3. Click on the time you would like to start the event.
  4. Click on the time you would like to end the event.
  5. Select whether you will use the kitchen or not.
  6. Fill out the remainder of the form.
  7. Accept the terms and conditions.
  8. Click on “Pay on arrival” checkbox
  9. Click on “Book Now”
  10. Your request will be routed to the house chair. You will receive an e-mail about your request, and a second e-mail once your request is approved. Please make sure to check your Junk E-Mail box if you don’t see the emails.

Please note that we only show the charge for the facility rental and kitchen use. Bartenders, napkins, tablecloths and other extras will be an additional cost.

The event questionnaire and a $100 reservation and cleaning deposit check is needed to finalize your reservation. [/hide]

[hide for=”logged”]To see if a date and time is available, find the appropriate month in the calendar below by clicking on the arrows in the calendar. Click on the day you would like to hold your event on. A list of hours available will appear below the calendar. Let your member sponsor know the date and time and they can access this page to make the reservation.[/hide][dopbsp id=2]